Page 122 - claims information pack ebook_e

Guidelines for presenting claims for clean up and preventive measures

5.18 While volunteers offer their labour without Purchased items
charge, it is not cost free. Volunteers 5.20 Examples of capital items purchased
may attract a variety of associated costs specifically for the response to an incident
including costs of the personnel to manage might range from booms, skimmers, pumps,
them as well as for insurance, local and temporary storage tanks to office
transport, accommodation and food. As furniture, computers, GPS, cameras, radios,
for government or contracted personnel, etc. These high value items may have a
volunteers also need Personal Protective residual value at the end of the response.
Equipment (PPE); boots, gloves, overalls, Assuming the purchases were justified
rain gear, etc. and the tools for the job. and were reasonably required to support
In general, claims for reasonable costs the response operations, two options are
of volunteers within the affected area are available to claim reimbursement; claims
accepted but not their costs for travelling can be made for either a reasonable hire
from distant domiciles to the affected area. charge for the period of use as described
Consumables in paragraph 5.14 or for the purchase cost
less any residual value. Residual values
5.19 Materials consumed during a response 17
to a spill typically include such items as are calculated on the basis of accounting
fuel, dispersant, sorbents, PPE, plastic standards applicable in the country
bags, plastic sheets, rope and many where the incident occurs. Claims should
miscellaneous items but may also include be supported by invoices and a clear
small tools such as buckets, rakes, shovels, explanation of how the item was used
trowels, etc. which are unlikely to find in the response.
use after the incident. Invoices should be Damaged equipment
provided for the purchase of each item 5.21 Equipment that becomes damaged as a
and a record kept of where it was used. result of its use in an incident generally falls
For example, a detailed account should be into one of two categories: damaged beyond
maintained of the use of fuel purchased repair or requiring ‘running repairs’. While
for aircraft, vessels or vehicles identifying the costs of routine maintenance would
for which aircraft, vessel or vehicle the fuel not usually be accepted, the reasonable
was used and what role that particular costs of minor running repairs to keep
aircraft, vessel or vehicle played in the equipment operational would usually form
response. Similarly, accounts need to be part of an admissible claim. In assessing
maintained for the use of items such as compensation for equipment damaged
dispersants, sorbents and PPE, noting the beyond repair several factors are considered
dates, quantities and locations where they such as, how the damage occurred, the
were used. original purchase price, its replacement cost
and the age of the equipment. Photographs
of the damage and a description of how
the damage was caused will facilitate
assessment of such claims.