Page 131 - claims information pack ebook_e

Guidelines for presenting claims for clean up and preventive measures

Aircraft
7.3.3 Examples of supporting documentation that could be included:
● Aircraft supplier/operator ● Logs showing flying hours and ● Area surveyed, flight path followed,
● Aircraft type and call sign number of crew weather and visibility
● Receipts for landing fees and crew ● Aerial survey reports, charts,
● Hourly rate (showing components
included in the rate for government expenses photographs and video clips
aircraft) ● Passenger names and affiliations

Vessels and spill response equipment
7.3.4 Examples of supporting documentation that could be included:
● Vessel supplier/operator ● Passenger names and affiliations ● A daily estimate of the quantity
● Craft characteristics: name, length ● Deck log including record of of oil recovered
overall, horsepower (kW) operational area, activities, ● Record of volume of oil discharged
26 ● Daily rate (showing components working hours (to mother ship or ashore) for each
included in the rate for government ● Inventory of spill response discharge
vessels) equipment on board each vessel, ● Records of any equipment
daily rate for each type
● Normal crew complement damage including circumstances
of equipment (if not included
● Fuel and lubricant consumption in which damage occurred and
in vessel rate), deployment log
and receipts (if not included in recording period ‘in use’ for each photographs
daily rate)
equipment type, photos and ● Materials consumed by each
● Port dues and receipts video clips vessel e.g. dispersant

Response organisation
7.3.5 Examples of supporting documentation that could be included:
● Organisational structure, roles and ● Photographs, video clips, and ● Minutes of strategic meetings,
responsibilities charts identifying the area affected noting amongst other things, how
● Personnel rates related to roles by the spill and chronicling priorities were set and the rationale
and responsibilities (showing progress of clean-up operations for response decisions including
components included in calculation ● Records of weather conditions and decisions to bring operations to
for government employees) time predictions of oil movement a close
sheets, pay advice and justification ● Communication logs with each ● Minutes of daily progress review
of expenses incurred for travel, sector of the response operation meetings
accommodation and food
● Log of events

Protection of sensitive resources

7.3.6 Examples of supporting documentation that could be included:
● Maps of location of sensitive ● Description of type of protective ● If booms were used; manufacturer,
resources and associated measures implemented e.g. hard model, length deployed, anchoring
protective measures booms, sorbent booms, temporary arrangements, daily rates, period of
● Description of sensitive resources physical barriers, tidal currents, deployment and supplier
lengths involved, materials used,
● Photographs
costs