Meetings of the Governing Bodies

The governing bodies of the IOPC Funds meet two or three times per year in order to fulfil the requirements set out under Article 18 of the 1992 Fund Convention and Article 16 of the Supplementary Fund Protocol. Under those Articles the governing bodies are required, among other things, to give instructions concerning the administration of the Funds to the Director and to supervise the proper execution of the Conventions and of their own decisions. Further details on the individual governing bodies are provided via the right navigation bar.

Ordinarily, meetings of the IOPC Funds’ governing bodies are held at the headquarters of the International Maritime Organization (IMO) in London, which also now houses the IOPC Funds’ offices. However, in the past the IOPC Funds have had the pleasure of holding sessions of the governing bodies in Morocco (2011), Monaco (2008) and Canada (2007) at the kind and generous invitation of the respective Governments.

Documents issued for IOPC Funds’ meetings are made available via the Document Services website, where delegates can also register for the meeting. Information about the requirement for credentials and notifications for meetings is available here.

The main issues discussed and decisions taken by the IOPC Funds’ governing bodies at previous meetings are summarised in news briefs, the most recent of which is available here.  The full Record of Decisions for every meeting of the IOPC Funds’ governing bodies are available via the Document Services website.  Photographs taken at the October 2019 sessions are available here.

Dates of next meeting of the IOPC Funds’ governing bodies changed to 2 to 4 December

Following the reconstruction of the IMO meeting schedule due to the COVID-19 pandemic, the dates of the next meeting of the IOPC Funds’ governing bodies have changed to 2–4 December and will include the following sessions (circular IOPC/2020/Circ.12 and IMO Circular Letter No.4213-Add.6):

• the 25th session of the 1992 Fund Assembly;
• the 74th session of the 1992 Fund Executive Committee; and
• the 17th session of the Supplementary Fund Assembly.

The circular containing the Invitation and Agenda to this meeting, as well as details on the format of the meeting (i.e. whether the meeting will be run as an entirely virtual meeting or whether some delegations will be present in the conference room) will be issued in due course and provided no later than 2 October 2020, i.e. at least sixty days in advance of the date that the regular sessions are due to open, in accordance with Rule 2 of the Rules of Procedure.

Documents pertaining to the above sessions have been issued beginning with the document code IOPC/NOV20 and will continue to be issued with this code for the purposes of consistency, despite the change of date. Delegates can access and download meeting documents online via the Document Services section of the website.

Documents prepared by delegations should be submitted to the Secretariat by Wednesday, 4 November 2020, and emailed to conference@iopcfunds.org.  A document template is available to download from the Document Services section of the website.  Once received, documents will be formatted according to the Funds’ house style, sent for translation and will be made available with all other documents issued for the meeting.  The Secretariat will endeavour to process all submissions as quickly as possible.

The Secretariat urges any meeting attendees and delegates who have not already done so, to register to the Document Services website to receive news notifications and follow the IOPC Funds on Twitter and LinkedIn to also receive important updates on this matter.